Leadership & Equipment Responsibilities

Quartermaster / Equipment

Quartermasters role is to maintain inventory of troop equipment, track check-in/check-out equipment for trips/demos

• Maintain list & keep up to date
  • Physical/Electronic list
• Check-in equipment validations
  • Clean
    • If dirty assign scout to clean and return next meeting
  • Unbroken
    • If broken,notify Adult leaders for repair/replacement
    • Keep track of broken/due for repair equipment
  • Lost/Missing
    • If lost/missing,notify Adult leaders for replacement
    • Keep track of missing/lost equipment, and when replacement will come
  • Need part/supply e.g. battery, propane tanks
    • If needs part/supply, notify Adult leaders for re-supply
    • Keep track of part/supply and when will arrive

Two weeks before trips, consult with Tripmasters, Scout leaders on what equipment they will need for trip

• Send scouts to pull equipment and set aside
  • Note any equipment for trip that needs
    • Cleaning
    • Repair
    • Replacement

Weekly during meetings, assign 2 older scouts to take out pieces of equipment to check

• Does it need to be:
  • Cleaned
  • Fixed
  • Need supply
  • Disposed of/thrown away
• List current condition, date, and enter on Equipment list

Twice a year, setup and announce Troop Equipment inventory cleanup and check

• Can be a Saturday morning/afternoon
  • 2 or 3 hours
• Reconcile equipment list with actual inventory
  • Note any equipment that needs
    • Cleaning
    • Repair
    • Replacement
• Update adult leaders with results

Not being present at a meeting or activity does not absolve the responsibility

Troop Guide

What is the role of troop guide in Troop 23?

What can they contribute to every meeting?

• They don’t have to physically be at a meeting to prepare something to contribute

What can they contribute to a trip/event?

• They don’t have to physically be at a trip/event to prepare something to contribute

How will their contributions be accounted for at a BOR?

Not being present at a meeting or activity does not absolve the responsibility

Librarian

Detail role of troop librarian

• How, and where does Troop 23 keep/store troop information, documents and artifacts?
• How do they make Troop 23 aware of resources available?
  • MB and advancement information
  • Troop history and lore
  • References for troop resources
  • Adults that are MB counselors;
  • Adults leaders that have specific scouting skills that can offer guidance/instruction
  • Scouts that have specific scouting skills that can offer guidance/instruction
  • Committee members that have specific scouting skills that can offer guidance/instruction

Not being present at a meeting or activity does not absolve the responsibility

Historian

Detail role of troop historian

• Convert any oral history to a written document
• Write and continuously update a troop history
  • Include timeline of notable dates and events
  • Archive trip/event write-ups
  • If the historian cannot make an event, he is responsible for working with another scout to execute
• Create and “elevator pitch” of Troop 23 history
  • Promote a proud history to the troop, especially new/younger scouts
• Scoutmaster project

Not being present at a meeting or activity does not absolve the responsibility

Webmaster

• Keeping the Troop website content up to date with information needed by the Troop.
• Ensuring that the information posted on the website is correct and that members’ and leaders’ privacy is protected.
• Working with the Historian, Librarian, Outdoor Activities Coordinator, Troop Committee, and others to publish stories and keep information up to date.
• Posting Troop photos for at least one event per month to the Troop website.

Not being present at a meeting or activity does not absolve the responsibility