Trip, Event Lead and Responsibility

Planning Process

Tripmaster established for each trip/event

• Leader & Co-leader for planning, work with other leaders
• Coordinates adult participation, transport, activity adult oversight
• Reviews the duty roster proposed by the acting PLs/SPLs

Lead time planning & Notification

Weekend trip planning - start six/five weeks ahead of trip

• Check availability of venue, executes reservations
  • Lodging/campsite
  • Activities, including feedback from youth leaders
• Pre trip save the event in Scoutbook and save the date email - five/four weeks beforehand
• Preliminary headcount email - four/three weeks beforehand
• Collect deposits - three/two weeks beforehand
• Collect permission forms - three/two weeks beforehand
• Reviews the duty roster proposed by the acting PLs/SPLs

Roster

• Create troop roster to track RSVP, attendance, fee and permission form
• Complete roster to be submitted to Campmaster

Advancement opportunities/goals

List trip goals & advancement requirement opportunities

• Rank advancement requirement opportunity
  • Scan SB advancement that scouts need this requirement; Scouts are ultimately responsible for their advancement
• MB requirement opportunity
  • Scan SB MB for scouts that need this requirement for Required MBs; Scouts are ultimately responsible for their advancement
    • Scout must have MB counselor assigned and meet before trip or starting
    • Notify scout/parents, PL/APL, SPL/ASPL, Tripmaster lead & Co-lead

Camping Gear

To ensure every patrol is fully prepared, we’ve compiled a detailed equipment list outlining everything that should be packed, from cooking gear and utensils to cleaning supplies and shared troop gear. You can view and print the full checklist and gear responsibilities here: Camping Gear & Equipment

(!) QMs are responsible for the sufficiency of the equipment, both patrol and shared

Meals

Meal Plan

A Designated Grubmaster is in charge for meals for the entire camping trip

• If satisfying First Class cooking or Camping MB requirements, that scout is the Grubmaster
• Otherwise, often the Patrol Leader

Meal plan must be submitted and approved by the patrol and adult leader before the Regular Meeting just before the camping trip

• Meal plan to clearly detail the name of the patrol, who will be attending, the Grubmaster, the cook for each meal, recipes, list of ingredients and equipment
• If to satisfy the Camping MB requirements, it is recommended that the worksheet be submitted for preapproval from the Cooking MB counselor.
• Ingredients must conform to dietary restrictions (not necessarily preferences) of the patrol members who will attend the trip.  These restrictions are listed on the meal plan.
• Ensure that the necessary equipment or utensils by working through the patrol’s QM or source from home.

Meal Preparation

•  All meal plans must be pre-approved by Adult Leaders
• Cooking to be done on dedicated collapsible table
• Camp table and bench to be used for preparation and consumption, not cooking
• Say grace (alternate through different religions)  https://en.wikipedia.org/wiki/Grace_(meals)
• Wait to eat together (and no nibbling during preparation/cooking)
• Everyone helps out or has a job as designated by the PL - duty roster

Grubmaster duties to be assigned to

• a) those need to fulfill requirements and 
• b) those who volunteer or voluntold

Prepare and eat in a clean manner throughout

Campsite Accommodation and Setup

 Tenting

• Scouts must share a tent with at least another scouts
  • Scouts in the same tent can be more than two year apart in age
• Ground cloth should be employed to protect the tent and from moisture
• Tents must be staked down and guyed out
• Scouts cannot share tent with parent or guardian
• Separate adult and scout clusters
• Tents to be situated in a neat and consistent layout

Hammock

•  When camping in a hammock, the scout cannot hammock alone but in close direct vicinity of another scout (in tent or hammock)
• Scouts need to be well-informed in the proper hanging of hammock and in accordance to LNT
• No hammock stacking
• The scout must bring the necessary gear to ensure protection from the rain and bugs.

Adult Leader Participation

• Purpose of adult leaders is to execute the program, for the benefit of all scouts
• Like scouts, adults to abide by the same Class A and Class B requirements, including Handbook
• Like scouts, adults to attend regular meetings and scout events
• SM and ASM, must maintain training
• Only registered adults can attend camping trips
• Only registered adults who are training can attend camping trips on a regular basis