Trip, Event Lead and Responsibility

Planning Process

Tripmaster established for each trip/event

• Leader & Co-leader for planning, work with other leaders
• Coordinates adult participation, transport, activity adult oversight
• Reviews the duty roster proposed by the acting PLs/SPLs

Lead time planning & Notification

Weekend trip planning - start six/five weeks ahead of trip

• Check availability of venue, executes reservations
  • Lodging/campsite
  • Activities, including feedback from youth leaders
• Pre trip save the event in Scoutbook and save the date email - five/four weeks beforehand
• Preliminary headcount email - four/three weeks beforehand
• Collect deposits - three/two weeks beforehand
• Collect permission forms - three/two weeks beforehand
• Reviews the duty roster proposed by the acting PLs/SPLs

Roster

• Create troop roster to track RSVP, attendance, fee and permission form
• Complete roster to be submitted to Campmaster

Advancement opportunities/goals

List trip goals & advancement requirement opportunities

• Rank advancement requirement opportunity
  • Scan SB advancement that scouts need this requirement; Scouts are ultimately responsible for their advancement
• MB requirement opportunity
  • Scan SB MB for scouts that need this requirement for Required MBs; Scouts are ultimately responsible for their advancement
    • Scout must have MB counselor assigned and meet before trip or starting
    • Notify scout/parents, PL/APL, SPL/ASPL, Tripmaster lead & Co-lead

Camping Gear

Patrol Kit - In bin

• Stove and gas
• Utensils in bag
  • Knives
  • Tongs
  • Can opener
  • Serving spoon
• Firegloves
• Santifizer
• Biodegradable soap
• Cutting board
• Medium pot
• Medium pan
• Addition pot and/pain (e.g cast iron) as determined on case by case
• Paper towels
• Collapsible camping kitchen table
• Water jug

KP Kit - shared in bin

• Large pot to boil water
• 3 medium wash basins - 3 bucket method
• Dish detergent
• Sponge
• Tonges
• Microfiber towel
• Shovel for ashes
• Garbage bags

Troop - shared in bin

• Lanterns and/or string lights
• American flag
• Troop flag
• Spice box

(!) QMs are responsible for the sufficiency of the equipment, both patrol and shared

Meals

Meal Plan

A Designated Grubmaster is in charge for meals for the entire camping trip

• If satisfying First Class cooking or Camping MB requirements, that scout is the Grubmaster
• Otherwise, often the Patrol Leader

Meal plan must be submitted and approved by the patrol and adult leader before the Regular Meeting just before the camping trip

• Meal plan to clearly detail the name of the patrol, who will be attending, the Grubmaster, the cook for each meal, recipes, list of ingredients and equipment
• If to satisfy the Camping MB requirements, it is recommended that the worksheet be submitted for preapproval from the Cooking MB counselor.
• Ingredients must conform to dietary restrictions (not necessarily preferences) of the patrol members who will attend the trip.  These restrictions are listed on the meal plan.
• Ensure that the necessary equipment or utensils by working through the patrol’s QM or source from home.

Meal Preparation

•  All meal plans must be pre-approved by Adult Leaders
• Cooking to be done on dedicated collapsible table
• Camp table and bench to be used for preparation and consumption, not cooking
• Say grace (alternate through different religions)  https://en.wikipedia.org/wiki/Grace_(meals)
• Wait to eat together (and no nibbling during preparation/cooking)
• Everyone helps out or has a job as designated by the PL - duty roster

Grubmaster duties to be assigned to

• a) those need to fulfill requirements and 
• b) those who volunteer or voluntold

Prepare and eat in a clean manner throughout

Campsite Accommodation and Setup

 Tenting

• Scouts must share a tent with at least another scouts
  • Scouts in the same tent can be more than two year apart in age
• Ground cloth should be employed to protect the tent and from moisture
• Tents must be staked down and guyed out
• Scouts cannot share tent with parent or guardian
• Separate adult and scout clusters
• Tents to be situated in a neat and consistent layout

Hammock

•  When camping in a hammock, the scout cannot hammock alone but in close direct vicinity of another scout (in tent or hammock)
• Scouts need to be well-informed in the proper hanging of hammock and in accordance to LNT
• No hammock stacking
• The scout must bring the necessary gear to ensure protection from the rain and bugs.

Adult Leader Participation

• Purpose of adult leaders is to execute the program, for the benefit of all scouts
• Like scouts, adults to abide by the same Class A and Class B requirements, including Handbook
• Like scouts, adults to attend regular meetings and scout events
• SM and ASM, must maintain training
• Only registered adults can attend camping trips
• Only registered adults who are training can attend camping trips on a regular basis